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Administration Assistant | Marks & Spencer | Doha, Qatar (99141)

Analytical Skills

1 to 3 Years

Dubai - United Arab Emirates

August 03 2021

Company : Al-Futtaim

Employment Type : Full time

Company Details : As a family-owned business, we take a long-term view in everything we do, because we believe that sustainable success requires uncompromising commitment.
That’s the reason why some of the world’s most admired and innovative brands from the USA, UK, Japan, Sweden, France, Germany and Switzerland – from sectors as diverse with each other as automotive, retail, real estate and finance – trust Al-Futtaim with their own reputation and commercial success since the 1930s.
And through our inherent customer-centric approach and relentless pursuit of perfection, we add significant value – connecting consumers in 20+ markets with these brands in contemporary, powerful, meaningful and emotional ways that create longstanding relationships based on loyalty and mutual trust.
Our decades-long experience allows us to embrace and foster new, forward-thinking business practices and seamlessly blend those into our corporate DNA and people-first philosophy whilst upholding the value of integrity within a spirit of collaboration.

Job Description

The Admin Assistant provides support to the Admin Team in providing management reports, Sales figures, Managing information relating to the staff in the store.

Description
MIS (Store/RO) - Ensure that accurate information is provided to the Senior Admin Assistant to ensure they can meet reporting deadlines.
Maintain data in the system to facilitate easy access to information when it is required.
Maintain and update information relating to staff in the store.
Liaise with the Regional Operations and HR Office.

Stock Control and Operations
Support the Admin Department Manager / Team in conducting routine stock accuracy checks.
All bills from suppliers/contractors must be verified, approved by Store Manager and processed with Regional Office Accounts Team. Follow-up must be maintained to track pending invoices and flag pending payments. Maintain a liaison with suppliers to clear any outstanding payments
Cash Office responsibilities including the following:
Daily reconciliation of store takings & reports
Banking/Foreign Exchange
Store Petty Cash
Tallying of safe fund daily
Credit Card Reconciliation
Enusre accurate reports are provided to Admin Management to enable commercial decisions.
Help liaise and arrange the induction training for new staff on procedures –to plan & schedule induction training for newly recruited staff on the Admin procedures in the store.
Ensuring that the accuracy of stock received from the warehouse is accounted in the system
Ensuring Periodic stock accuracy checks with commercial teams co coordination.
Daily stock related adjustments and booking the new stock receipts, store to store transfers and RTW’s (Return To Warehouse) in the system.
Ordering of Stationary for the Store / Admin Team
 

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